Description of Data Element 01245
NAME: Account/Department Program (PCS)
NUMBER: 01245
FILES/TABLES: EMPL OPER SCD
COMPONENTS:
INTENT:
Information Exchange
Funding Formula Development
Budgetary
DEFINITION:
Classification of programmatic objectives associated with the
account/department where funds are budgeted or compensation is
drawn.
EDIT:
DIAGNOSTIC MESSAGE ERROR LEVEL
INVALID FOR BUDGET ENTITY CODE CRITICAL
EMPL SCD
MISSING OR INVALID CRITICAL
EMPL SCD
CODING INSTRUCTIONS:
Code the value listed under table values that best represents
the primary programmatic intent of an activity.
Operating Budget:
PCS is not required for the Auxiliary Budget Entity
(01297 = 48900800).
TABLE VALUES:
01 Physical Plant Administration
This category includes activities necessary for the
general management and administration of all functions
under the jurisdiction of the Physical Plant Division
unless the activity is predominantly related to another
subcategory. The section should generally be used to
collect all costs associated with the director's/
assistant director's offices of the division.
It includes functions that are organized specifically
to provide support services(i.e. Purchasing, Personnel)
for the operation of the Physical Plant Division. It
should not include general university service units
(Purchasing and Property Insurance) that serve the
entire campus and can more appropriately be classified
under other sections if assigned to the Physical Plant.
Generally, foremen and other supervisory personnel
should be assigned to the subcategory that most nearly
reflects the principal responsibility of these
personnel. The total cost of this subcategory
should be considered an indirect or overhead item in
determining rates to be used in cost-accounting
systems for specific projects and activities. Some
institutions may be organized in a manner in which
Architecture and Engineering function is assigned as a
separate organizational unit or carried as a subaccount
within another unit of the institution. If this is
the case, then this activity should be moved to the
PO&M Program Component.
This is allowed with E&G, C&G, IFAS and for UF Health
Center and USF Medical Center budget entities.
02 Utilities
This subcategory is structured to capture all costs
associated with fuel and purchased utilities, central
plant operations (if applicable), utility distribution
systems exterior to the buildings, energy management
operations, and all types of waste and refuse disposal.
The intent is to be able to compare institutional costs
for the conversion of energy to a building-usable
form (for example, natural gas to steam), the delivery
of the utility to the individual facilities, and those
expenditures that are used to avoid future energy use.
This is allowed with E&G, C&G, IFAS and for UF Health
Center and USF Medical Center budget entities.
03 Building Maintenance
This subcategory includes activities necessary for the
management, supervision, and execution of all functions
relating to the repair and maintenance of buildings and
other structures.
This section should generally be used to collect all
costs, including personnel compensation, supplies and
expenses, travel, contractual services, equipment,
major repairs, and renovations.
This is allowed with E&G, C&G, IFAS and for UF Health
Center and USF Medical Center budget entities.
05 Custodial Services
This subcategory includes all costs related to
custodial services in buildings and includes landscape
and ground maintenance costs.
This is allowed with E&G, C&G, IFAS and for UF Health
Center and USF Medical Center budget entities.
11 General Academic Instruction
This program consists of instructional program elements
operating during the standard academic term (as
defined by the institution) that are part of a formal
degree or certificate curriculum and
are managed by the regular academic departments.
This is allowed with E&G, C&G, IFAS and for UF Health
Center and USF Medical Center budget entities and
Faculty Practice.
21 Institutes and Research Centers
This program consists of all those research-related
activities that are part of a formal research
organization typically created to manage a number of
research efforts. This program applies to approved
type I Institutes and Centers are:
UF - FCLA
FLA.SEA Grant
Fl. Center for Solid & Hazardous Waste Mgmt.
Institute for Child Health Policy
University Press
FSU - Institute of Government
Collins Center for Public Policy
USF - Florida Institute of Oceanography
Florida Policy Exchange Center on Aging
Chiles Ctr for Healthy Mothers and Babies (HSC)
FAU - Florida Center for Environmental Studies
UWF - Small Business Development Ctr.
UCF - Florida Solar Energy Center
Florida Space Institute
FIU - Center for Labor Research & Studies
International Hurricane Center
UNF - Florida Institute of Education
FAMU- Institute on Urban Policy & Commerce
22 Individual or Project Research
This program consists of all those research activities
that are normally managed within the academic
departments. This includes or consists of the various
research-related activities that have been created as a
result of a contract, grant, or specific allocating of
institutional resources to conduct a study or investig-
ation of a specific scope. Generally, such activities
may be identified with the principal investigator and
should be coded within his assigned discipline.
This is allowed with E&G, C&G, IFAS and for UF Health
Center and USF Medical Center budget entities.
31 Patient Services
This program consists of those services that benefit
patients directly through faculty physicians or
indirectly through consulting, laboratory, or other
services usually rendered under the auspices of a
hospital or clinic. Only the clinical portions of a
teaching hospital or veterinary clinic should be
included in 31.
The instruction, research, or administrative that occur
in a teaching hospital environment should be
classified in other centers, such as 11, 22, or 61.
This is allowed with C&G and for UF Health Center and
USF Medical Center budget entities.
32 Public Services
This program includes those services established and
maintained by the institution to provide services to
the general community or special sector within the
community. The primary intent of establishing these
programs is to provide services that are beneficial to
groups and individuals outside of the institution.
These programs may be of incidental benefit to the
faculty, staff or students, but primary benefits should
accrue to the general public.
This is allowed with E&G, C&G, IFAS and for UF Health
Center and USF Medical Center budget entities.
33 Cooperative Extension Services
This program includes all public service activities
established by an institution in cooperative efforts
with outside agencies.
A distinguishing feature of these activities is that
fiscal and programmatic control is shared by the
institution with one or more governmental units.
Excluded from this program are instructional activities
that may be offered through an extension division.
This is allowed with C&G and IFAS budget entities.
34 Public Broadcasting Services
This program includes those activities associated with
the operation and maintenance of broadcasting services
intended primarily for the public.
Excluded from this program are commercial broadcasting
activities which represent independent operations.
This is allowed with E&G for UF, FSU, USF, FAU, UWF,
FGCU, and C&G budget entities.
35 Museums and Galleries / Public Services
This program includes all public service activities
offered by an institution through its museums and
galleries that are primarily intended to provide a
service to the general public.
This is only allowed in the E&G budget entities.
40 Academic Advising
Formal counseling with students on academic course or
program selection, scheduling and career counseling.
Academic advising assignments shall include such
indicators as number of students formally advised by
the individual, hours specifically designated for
advising purposes, and other appropriate indicators of
advising activity.
This is allowed with E&G, C&G, IFAS and for UF Health
Center and USF Medical Center budget entities.
41 Libraries
This program includes those activities that directly
support the collection, cataloging, storage, and
distribution of published materials primarily in
support of the institution's academic programs.
To be included in program 41, a library should contain
materials that are of use to several academic
departments.
Libraries that are housed in and supported by
individual departments are not included in this,
but should be attributed directly to the instruction,
research and public service programs of the
individual departments maintaining them. This is only
allowed in E&G, C&G and for UF Health Center and USF
Medical Center budget entities.
42 Museums and Galleries
This program includes those activities related to
collection, preservation and exhibition of historical
materials, art objects, scientific displays, and so
forth primarily in support of an institution's
academic progress.
This is allowed in E&G for UF, FSU, FAMU & FIU,
and C&G budget entities.
43 Audio-Visual Services
This program includes audio and visual services that
have been established to support the institution's
instruction, research and public services programs.
"DIAL-ACCESS" centers, learning resource centers, and
closed circuit television facilities typically would
be included here.
This is allowed in E&G, C&G, for UF Health Center and
USF Medical Center budget entities.
44 Computing Support
This program includes computer services that have been
established to support the instruction, research, and
public service missions of the institution.
This is allowed with E&G, C&G, IFAS and for UF Health
Center and USF Medical Center budget entities.
46 Academic Administration
This program includes those activities that provide
administrative support and management direction to the
instruction, research, and public service programs.
This is allowed with E&G, C&G, IFAS and for UF Health
Center and USF Medical Center budget entities.
51 Student Service Administration
Services and programs which enhance the educational
environment of the campus as measured by availability
of counseling and health services, student activities,
orientation programs and other associated programs and
to provide administrative services and to initiate,
maintain and preserve the official academic record of
each student.
Allowed in E&G and C&G budget entities.
52 Campus Events/Organization
This activity includes resources associated with
student government, cultural events, organization, etc.
Classification of data is used within the Local Funds
budget entity.
53 Intramural/Clubs Sports
This activity includes all athletic activities in which
a team participates with other teams within the same
university.
Classification of data is used within the Local Funds
budget entity.
58 Women's Intercollegiate Athletics
This activity center contains only funds that are
provided for support of women's athletics from the
E&G budget entity.
60 Food Service
Provision of food service to the students, faculty and
staff of the university:
Includes vending and other food service activities.
This is only allowed in Auxiliary budget entity.
61 General Administration
This activity center consists of all activities
established for the central administrative operations,
services, and functions of the institution as well as
those activities related to personnel records for the
faculty and staff.
Excluded are those activities that relate to student
admissions and records.
This is allowed in BOR, E&G, C&G, IFAS and for UF
Health Center and USF Medical Center budget entities.
62 Housing Operations
The basic goal of the housing operations program is to
provide and make the necessary arrangements for
students' living accommodations.
This is only allowed in Auxiliary budget entity.
63 Printing and Duplicating
This program provides university departments and
students with short-run, quick printing and related
services on a fee/charge basis.
This is only allowed in Auxiliary budget entity.
64 Food/Refreshments
This activity includes resources associated with
vending machines.
Classification of data is used within the local funds
budget entity.
65 Employee Performance/Service Awards
The activity includes resources associated with awards
for employee performance or service awards.
Classification of data used within the local funds
budget entity.
66 Bookstores
The campus bookstore offers the campus community and
the general public a sales outlet for certain products,
including textbooks and other educational materials.
This is only allowed in Auxiliary budget entity.
67 Telephones/Telecommunications
This operating entity is responsible for servicing the
telephone needs of the university community. Centrally
paid telephone billings, which are subsequently
re-charged to other university accounts, should be
accounted for within this activity.
This is only allowed in Auxiliary budget entity.
68 Audio-Visual Services
This function makes available audio-visual, video tape,
graphic arts and photographic services to campus units.
It has a primary role of disseminating information and
providing graphic arts, audio-visual and photographic
services to the university. It also provides a
a mechanism by which university libraries provide
individual, customer information services to students
and other patrons.
This is only allowed in Auxiliary budget entity.
69 Central Stores
Serves as a ready source for office supplies and minor
office equipment for university departments.
This is only allowed in Auxiliary budget entity.
70 Postal Services
The postal service is responsible for the control of
postage used by university departments for mailings.
Its primary function is to apply appropriate mailing
charges for all mailings through the campus mail
service to the various university departments.
This is only allowed in Auxiliary budget entity.
71 Student Health Services
Operating unit that provides limited health care to
the student population of the university. The student
population served includes all full-time students,
plus those part-time and student spouses who are
assessed the health fee.
Health care includes primary out-patient clinic and
some specialty clinics. This is only allowed in
Auxiliary budget entity.
72 Student Centers
The "Community Center" of the university serves all
members of the university family -- students, faculty,
staff, alumni and guests.
It is the official center of student life and student
activities. This is only allowed in Auxiliary budget
entity.
73 Independent Operations/Demonstration Schools
This program includes all expenditures related to the
university demonstration schools.
This is only allowed in C&G budget entity.
74 Traffic/Parking/Transportation
Responsible for the registration of vehicles for
faculty, staff, students and commercial organizations.
Also responsible for the coordination and operation
of the campus shuttle-bus system, university motor
pool, and parking accommodations.
This is only allowed in Auxiliary budget entity.
75 Broadcasting
This activity includes both public radio and TV
production. These stations may assist university
departments in producing broadcast-quality productions
and may provide training for students who plan careers
in broadcast communications.
Generally, charges are assessed for the services
provided by these stations.
This is only allowed in Auxiliary budget entity.
76 Schools for Children
Includes such activities as lunchroom operations for
laboratory schools, child care facilities, etc.
This is only allowed in Auxiliary budget entity.
77 Auxiliary Administration
Responsible for the administration of most traditional
auxiliary functions.
Also provides support personnel to administrative
areas of the university such as purchasing, personnel,
finance and accounting, etc., which provide services
to auxiliary entities.
78 Continuing Education
The basic functions of continuing education is to
provide the administrative mechanism for nontraditional
programs which utilize the faculty resources of the
university. These units represent the office of
Academic Affairs of the university in its efforts to
fulfill the public service mission, and provide.
educational programs to nontraditional students.
This is only allowed in Auxiliary budget entity.
79 Plant Operation and Maintenance
Billing for electricity, water, etc., which are paid
from a central account, initially, and subsequently
re-charged to the various other university funds are
to be accounted for within this activity.
This is only allowed in Auxiliary budget entity.
80 Academic Department Sales and Services
Sale of services or products that relate specifically
to an academic department, e.g. psychological services,
reading clinics, speech and hearing clinics, use of
scientific equipment, scientific materials stockrooms,
etc.
This is only allowed in Auxiliary budget entity.
81 Health/Medical Center Services
This type auxiliary provides services specific to the
Health/Medical Center budget entities. An example is a
department that provides laboratory animals including
their care, housing, etc., for experimentation.
This is only allowed in Auxiliary budget entity.
82 Laundry Services
Provides linen and uniform services to various
University departments.
This is only allowed in Auxiliary budget entity.
84 Intercollegiate Athletics
This activity center contains all athletic activity in
which an institution participates with other colleges
and universities. Included are the coaches, trainers,
officiating, travel ticket sales, advertising, and so
forth necessary to maintain intercollegiate
participation in that sport.
The administrative staff of the athletic department
would also be included.
Excluded are those activities that relate to
intramural, which would be accounted for within the
student activity component.
This is used with Local Funds budget entity.
86 Student Financial Aid
Includes only those resources that are budgeted within
the budget entity for student financial aid.
this is allowed in E&G and C&G budget entities.
87 Extracurricular Activities
Sale of tickets and provision of service for events
such as theatrical productions, golf course fees, etc.
This is only allowed in Auxiliary budget entity.
88 Operations & Administration
This activity includes all resources associated with
the operations and administration of the Local Funds
budget entity.
89 Other/Unclassified Activities (Local Funds)
90 Unallocated/Reserves
For use by universities for holding unallocated funds
is a separate account. This is only allowed in
Auxiliary budget entity
91 Other Auxiliary Enterprises
Activities that do not fall into one of the other
defined activities.
'Other' should contain no more than 15 percent of
the budget. This is only allowed in Auxiliary budget
entity.
92 Data Center Operations/Computer Services
Includes the regional data centers which provide a full
complement of computing services. Aids instruction
and research function by making available computing
services for faculty, staff, students and others
associated with the institutions. This activity
provides services for a variety of purposes from a
centralized setting, for which the user is charged.
this is only allowed in auxiliary budget entity.
93 Administered Funds
This component includes the alternative service
strategies related to those funds administered by the
the Board of Governors Office for the Community
Hospital Education Program, the first accredited
medical school, regional education, Southeastern
College of Osteopathic Medicine, distribution to the
universities of financial aid and race track funds, and
contract and grant activities of a systemwide nature
funded by federal, state or private agencies of the
State University System.
This is use for SUS and Local Funds budget entities.
94 Contracts, Grants and Aid
A major functional classification for all activities
within the Contracts and Grants budget entity.
This is allowed for BOR and C&G budget entities.
95 FMHI Research & Training
Classification of data for the Florida Mental Health
Institute.
This is only allowed for the E&G budget entity.
96 Intercollegiate Athletics/Athletic Grants/Scholarships
This activity represents resources associated with
intercollegiate athletics, athletic grants or
scholarships within the Local Funds budget entity.
97 Need-Based Financial/Educational Aid
This activity represents need-based resources
associated with the Local Funds budget entity.
98 Academic-Based Financial/Educational Aid
This activity represents academic based resources
associated with the Local Funds budget entity.
99 Non-Athletic Performance-Based Financial/Educational
Aid
This activity represents non-athletic performance
based resources associated with the Local Funds
budget entity.
SOURCE RESPONSIBILITY:
SUS
DATABASE INFORMATION:
PHYSICAL DESCRIPTION: X(2)
COLUMN NAME: ACC_DEPT_PGM_PCS
SHORT NAME: PCS
CREATE-CHANGE DATE: 10/12/07
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