Description of Data Element 01044





NAME:         Racial/Ethnic Group                                               



NUMBER:       01044                                                             



FILES/TABLES: ADM   EMPL  HTD   IRD   LAP   PSTU  RET   SCD   SDCF  SFA   TEF   



INTENT:                                                                         
   OCR Reporting                                                                
   Student Reporting                                                            
   Legislative Reporting                                                        



DEFINITION:                                                                     
   Categories used to describe groups to which individuals belong,              
   identify with, or belong in the eyes of the community.  The                  
   categories do not denote scientific definitions of                           
   anthropological origins.  A person may be counted in only one                
   group.                                                                       



EDIT:                                                                           
   DIAGNOSTIC MESSAGE                                     ERROR LEVEL           
   INVALID                                                CRITICAL              
        ADM     SDCF                                                            
   MISSING OR INVALID                                     CRITICAL              
        EMPL    IRD     LAP     SCD     SFA     TEF                             
   MULTIPLE VALUES FOR SAME 01029                         CRITICAL              
        LAP                                                                     
   NOT REPORTED, OVER 2% TOLERANCE                        CRITICAL              
        SFA                                                                     
   NOT VALID ON IRD                                       CRITICAL              
        IRD                                                                     
   O AND VISATYPE = XXX, OVER 5% TOLERANCE                CRITICAL              
        SDCF                                                                    
   O INVALID WHEN 01106 NE A,T                            CRITICAL              
        ADM     SDCF                                                            
   OVER 2% NOT REPORTED                                   CRITICAL              
        ADM     SDCF                                                            
   NO INDICATION/NOT REPORTED                             TOLERANCE             
        ADM     SFA                                                             
   NOT REPORTED AND 01267 NE CORRESPONDENCE               TOLERANCE             
        SDCF                                                                    
   O AND VISATYPE = XXX                                   TOLERANCE             
        SDCF                                                                    
   LAP NE SDCF, 01029 ON SDCF                             WARNING               
        LAP                                                                     
   MISSING VALUES GENERATED, IF MISSING                   PROGRAM GENERATED     
        EMPL    SCD                                                             
   PROGRAM GENERATED FROM SDCF                            PROGRAM GENERATED     
        HTD                                                                     
   FREQUENCY COUNTS WILL BE PERFORMED ON                  FREQUENCY             
        ADM     EMPL    HTD  <  IRD     LAP     SCD                             
        SDCF    SFA     TEF                                                     



CODING INSTRUCTIONS:                                                            
   Code "X" not reported is invalid for employees. Code blanks                  
   for unfilled (01181 ne E) records on SCD                                     
   The manner of collection of the racial/ethnic information is left            
   to the discretion of the institution provided that the system                
   which is established results in reasonably accurate data, which              
   may be replicated by others when the same documented system is               
   utilized. An employer may acquire the racial/ethnic information              
   necessary for this section either by visual survey of the work               
   force or from post-employment records.                                       
   For the Student Data Course File:                                            
   Correspondence students (01267=O) will not be included in                    
   Critical/Tolerance editing of the value "X".                                 
   For the Hours to Degree File, this element will be program                   
   generated using the Student Data Course File.                                
   If race and ethnicity have been reported using the elements which            
   are part of group item Race and Ethnicity (01498) then the value             
   'N' will be generated here to indicate that racial/ethnic                    
   information has been reported in 01498 on the Student Data Course            
   File and the Admissions File.                                                



TABLE VALUES:                                                                   
   W              White (Not of Hispanic Origin)                                
                  A person having origins in any of the original peoples        
                  of Europe, North Africa, or the Middle East (except           
                  those of Hispanic origin).                                    
   B              Black (Not of Hispanic Origin)                                
                  A person having origins in any of the black racial            
                  groups of Africa (except those of Hispanic origin).           
   H              Hispanic                                                      
                  A person of Mexican, Puerto Rican, Cuban, Central or          
                  South American or other Spanish culture or origin,            
                  regardless of race.                                           
   A              Asian Or Pacific Islander                                     
                  A person having origins in any of the original peoples        
                  of the Far East, Southeast Asia, the Indian Sub-              
                  continent, or the Pacific Islands.  This includes             
                  people from China, Japan, Korea, Philippine Islands,          
                  American Samoa, India, and Vietnam.                           
   I              American Indian/Alaskan Native                                
                  A person having origins in any of the original peoples        
                  of North America, or who maintains cultural identifica-       
                  tion through tribal affiliation or community recogn-          
                  tion.                                                         
   O              Non-Resident Alien                                            
                  A person who is not a citizen national of the United          
                  States and who is in this country on a visa or temp-          
                  orary basis and does not have the right to remain             
                  indefinitely.  Resident aliens who are not citizens           
                  or nationals of the United States and who have been           
                  lawfully admitted for permanent residence (and hold           
                  Alien Registration Receipt Cards - Form I-551/155,            
                  a Temporary Resident Card - Form I-688, or an Arrival-        
                  Departure Record - Form I-94) are to be reported in the       
                  appropriate racial/ethnic categories described above.         
                  For salaried employees the next code is not allowed.          
   X              No Indication/Not Reported                                    
                  (IPEDS defines this category as used only if the              
                  person did not select a racial/ethnic designation,            
                  and the postsecondary institution finds it impossible         
                  to place the person in one of the aforementioned              
                  racial/ethnic categories.)  This value is not allowed         
                  for employee coding, it is limited to student coding.         



SOURCE RESPONSIBILITY:                                                          
   SUS/NATIONAL CENTER FOR EDUCATIONAL STATISTICS (NCES)                        



DATABASE INFORMATION:                                                           
   PHYSICAL DESCRIPTION: X(1)                                                   
   COLUMN NAME:          RACIAL_ETHNIC_GRP                                      
   SHORT NAME:           RACE                                                   



CREATE-CHANGE DATE:  03/23/07                                                   



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