Description of Data Element 10069





NAME:         Building Mechanical System Condition                              



NUMBER:       10069                                                             



FILES/TABLES: SPA                                                               



INTENT:                                                                         
   Assessment of Capital Renewal Needs                                          



DEFINITION:                                                                     
   A code to indicate the condition of the mechanical system                    
   (heating, ventilation, air conditioning systems, and elevator                
   systems).                                                                    



EDIT:                                                                           
   DIAGNOSTIC MESSAGE                                     ERROR LEVEL           
   MISSING OR INVALID AND 10021=1,2,3,                    CRITICAL              
     & YEAR(01444)-CONSTR YR(10019) >= 20                                       
     & 10055=1,4,5 & 10012 = 1                                                  
        SPA  <                                                                  
   FREQUENCY COUNTS WILL BE PERFORMED ON                  FREQUENCY             
        SPA  <                                                                  



CODING INSTRUCTIONS:                                                            
   This item is to be coded after an assessment by physical plant               
   staff.                                                                       
   This item is required for buildings which meet the following                 
   conditions:                                                                  
   1.  Building Ownership (10021) is equal to 1, 2, or 3 (Owned).               
   2.  Building Status (10012) is equal to 1 (Permanent).                       
   3.  The building was constructed 20 or more years ago.  This                 
       number is derived by subtracting Building Contruction Year               
       (10019) from the Term Year (01444).                                      
   4.  Building Budget Entity (10055) is equal to 1, 4 or 5 (E&G,               
       Health Center, or IFAS).                                                 
   For buildings which have not been accessed by a physical plant               
   staff, the item should be coded '0'.                                         



TABLE VALUES:                                                                   
   0              Building condition has not been accessed.                     
   1              Satisfactory                                                  
                  System is in acceptable condition with normal                 
                  maintenance.                                                  
   2              Renewal A                                                     
                  Needs minimal capital renewal.                                
                  The approximate cost is not greater than 25 percent of        
                  the estimated replacement of the system.                      
   3              Renewal B                                                     
                  Needs more than minimal capital renewal.                      
                  The approximate cost is greater than 25 percent, but          
                  not greater than 50 percent of the estimated replace-         
                  ment of the system.                                           
   4              Renewal C                                                     
                  Requires major capital renewal.                               
                  The approximate cost is greater than 50 percent of the        
                  replacement cost of the system.                               
   5              Replacement                                                   
                  System should be replaced.                                    



DATABASE INFORMATION:                                                           
   PHYSICAL DESCRIPTION: X                                                      
   COLUMN NAME:          BLDG_MECH_COND                                         
   SHORT NAME:           MECHCOND                                               



CREATE-CHANGE DATE:  04/25/07                                                   



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