Description of Data Element 10005





NAME:         Room Program (PCS)                                                



NUMBER:       10005                                                             



FILES/TABLES: SPA                                                               



INTENT:                                                                         
   Assessment of Space Needs                                                    
   Current Facilities Inventory Data                                            
   Determination of Capacities                                                  
   Educational Plant Surveys                                                    
   Prototype Design Criteria                                                    



DEFINITION:                                                                     
   Classification based on the primary use of the room.                         



EDIT:                                                                           
   DIAGNOSTIC MESSAGE                                     ERROR LEVEL           
   MISSING OR INVALID                                     CRITICAL              
        SPA  <                                                                  
   10005 = 66,71,72,84,94 &                               CRITICAL              
    10004 = 1,5                                                                 
        SPA  <                                                                  



CODING INSTRUCTIONS:                                                            
   For non-assignable space use '90' Unallocated/Reserves.                      
   '84' (Intercollegiate Athletics) should be coded for                         
   space exclusively assigned to this program.                                  



TABLE VALUES:                                                                   
   01             Physical Plant Administration                                 
                  This category includes activities necessary for the           
                  general management and administration of all functions        
                  under the jurisdiction of the Physical Plant Division         
                  unless the activity is predominantly related to another       
                  subcategory. The section should generally be used to          
                  collect all costs associated with the director's/             
                  assistant director's offices of the division.                 
                  It includes functions that are organized specifically         
                  to provide support services(i.e. Purchasing, Personnel)       
                  for the operation of the Physical Plant Division.  It         
                  should not include general university service units           
                  (Purchasing and Property Insurance) that serve the            
                  entire campus and can more appropriately be classified        
                  under other sections if assigned to the Physical Plant.       
                  Generally, foremen and other supervisory personnel            
                  should be assigned to the subcategory that most nearly        
                  reflects the principal responsibility of these                
                  personnel.  The total cost of this subcategory                
                  should be considered an indirect or overhead item in          
                  determining rates to be used in cost-accounting               
                  systems for specific projects and activities. Some            
                  institutions may be organized in a manner in which            
                  Architecture and Engineering function is assigned as a        
                  separate organizational unit or carried as a subaccount       
                  within another unit of the institution.  If this is           
                  the case, then this activity should be moved to the           
                  PO&M Program Component.                                       
                  This is allowed with E&G, C&G, IFAS and for UF Health         
                  Center and USF Medical Center budget entities.                
   02             Utilities                                                     
                  This subcategory is structured to capture all costs           
                  associated with fuel and purchased utilities, central         
                  plant operations (if applicable), utility distribution        
                  systems exterior to the buildings, energy management          
                  operations, and all types of waste and refuse disposal.       
                  The intent is to be able to compare institutional costs       
                  for the conversion of energy to a building-usable             
                  form (for example, natural gas to steam), the delivery        
                  of the utility to the individual facilities, and those        
                  expenditures that are used to avoid future energy use.        
                  This is allowed with E&G, C&G, IFAS and for UF Health         
                  Center and USF Medical Center budget entities.                
   03             Building Maintenance                                          
                  This subcategory includes activities necessary for the        
                  management, supervision, and execution of all functions       
                  relating to the repair and maintenance of buildings and       
                  other structures.                                             
                  This section should generally be used to collect all          
                  costs, including personnel compensation, supplies and         
                  expenses, travel, contractual services, equipment,            
                  major repairs, and renovations.                               
                  This is allowed with E&G, C&G, IFAS and for UF Health         
                  Center and USF Medical Center budget entities.                
   05             Custodial Services                                            
                  This subcategory includes all costs related to                
                  custodial services in buildings and includes landscape        
                  and ground maintenance costs.                                 
                  This is allowed with E&G, C&G, IFAS and for UF Health         
                  Center and USF Medical Center budget entities.                
   11             General Academic Instruction                                  
                  This program consists of instructional program elements       
                  operating during the standard academic term (as               
                  defined by the institution) that are part of a formal         
                  degree or certificate curriculum and                          
                  are managed by the regular academic departments.              
                  This is allowed with E&G, C&G, IFAS and for UF Health         
                  Center and USF Medical Center budget entities and             
                  Faculty Practice.                                             
   21             Institutes and Research Centers                               
                  This program consists of all those research-related           
                  activities that are part of a formal research                 
                  organization typically created to manage a number of          
                  research efforts. This program applies to approved            
                  type I Institutes and Centers are:                            
                  UF -  FCLA                                                    
                        FLA.SEA Grant                                           
                        Fl. Center for Solid & Hazardous Waste Mgmt.            
                        Institute for Child Health Policy                       
                        University Press                                        
                  FSU - Institute of Government                                 
                        Collins Center for Public Policy                        
                  USF - Florida Institute of Oceanography                       
                        Florida Policy Exchange Center on Aging                 
                        Chiles Ctr for Healthy Mothers and Babies (HSC)         
                  FAU - Florida Center for Environmental Studies                
                  UWF - Small Business Development Ctr.                         
                  UCF - Florida Solar Energy Center                             
                        Florida Space Institute                                 
                  FIU - Center for Labor Research & Studies                     
                        International Hurricane Center                          
                  UNF - Florida Institute of Education                          
                  FAMU- Institute on Urban Policy & Commerce                    
   22             Individual or Project Research                                
                  This program consists of all those research activities        
                  that are normally managed within the academic                 
                  departments. This includes or consists of the various         
                  research-related activities that have been created as a       
                  result of a contract, grant, or specific allocating of        
                  institutional resources to conduct a study or investig-       
                  ation of a specific scope.  Generally, such activities        
                  may be identified with the principal investigator and         
                  should be coded within his assigned discipline.               
                  This is allowed with E&G, C&G, IFAS and for UF Health         
                  Center and USF Medical Center budget entities.                
   31             Patient Services                                              
                  This program consists of those services that benefit          
                  patients directly through faculty physicians or               
                  indirectly through consulting, laboratory, or other           
                  services usually rendered under the auspices of a             
                  hospital or clinic.  Only the clinical portions of a          
                  teaching hospital or veterinary clinic should be              
                  included in 31.                                               
                  The instruction, research, or administrative that occur       
                  in a teaching hospital environment should be                  
                  classified in other centers, such as 11, 22, or 61.           
                  This is allowed with C&G and for UF Health Center and         
                  USF Medical Center budget entities.                           
   32             Public Services                                               
                  This program includes those services established and          
                  maintained by the institution to provide services to          
                  the general community or special sector within the            
                  community.  The primary intent of establishing these          
                  programs is to provide services that are beneficial to        
                  groups and individuals outside of the institution.            
                  These programs may be of incidental benefit to the            
                  faculty, staff or students, but primary benefits should       
                  accrue to the general public.                                 
                  This is allowed with E&G, C&G, IFAS and for UF Health         
                  Center and USF Medical Center budget entities.                
   33             Cooperative Extension Services                                
                  This program includes all public service activities           
                  established by an institution in cooperative efforts          
                  with outside agencies.                                        
                  A distinguishing feature of these activities is that          
                  fiscal and programmatic control is shared by the              
                  institution with one or more governmental units.              
                  Excluded from this program are instructional activities       
                  that may be offered through an extension division.            
                  This is allowed with C&G and IFAS budget entities.            
   34             Public Broadcasting Services                                  
                  This program includes those activities associated with        
                  the operation and maintenance of broadcasting services        
                  intended primarily for the public.                            
                  Excluded from this program are commercial broadcasting        
                  activities which represent independent operations.            
                  This is allowed with E&G for UF, FSU, USF, FAU, UWF,          
                  FGCU, and C&G budget entities.                                
   35             Museums and Galleries / Public Services                       
                  This program includes all public service activities           
                  offered by an institution through its museums and             
                  galleries that are primarily intended to provide a            
                  service to the general public.                                
                  This is only allowed in the E&G budget entities.              
   40             Academic Advising                                             
                  Formal counseling with students on academic course or         
                  program selection, scheduling and career counseling.          
                  Academic advising assignments shall include such              
                  indicators as number of students formally advised by          
                  the individual, hours specifically designated for             
                  advising purposes, and other appropriate indicators of        
                  advising activity.                                            
                  This is allowed with E&G, C&G, IFAS and for UF Health         
                  Center and USF Medical Center budget entities.                
   41             Libraries                                                     
                  This program includes those activities that directly          
                  support the collection, cataloging, storage, and              
                  distribution of published materials primarily in              
                  support of the institution's academic programs.               
                  To be included in program 41, a library should contain        
                  materials that are of use to several academic                 
                  departments.                                                  
                  Libraries that are housed in and supported by                 
                  individual departments are not included in this,              
                  but should be attributed directly to the instruction,         
                  research and public service programs of the                   
                  individual departments maintaining them.  This is only        
                  allowed in E&G, C&G and for UF Health Center and USF          
                  Medical Center budget entities.                               
   42             Museums and Galleries                                         
                  This program includes those activities related to             
                  collection, preservation and exhibition of historical         
                  materials, art objects, scientific displays, and so           
                  forth primarily in support of an institution's                
                  academic progress.                                            
                  This is allowed in E&G for UF, FSU, FAMU & FIU,               
                  and C&G budget entities.                                      
   43             Audio-Visual Services                                         
                  This program includes audio and visual services that          
                  have been established to support the institution's            
                  instruction, research and public services programs.           
                  "DIAL-ACCESS" centers, learning resource centers, and         
                  closed circuit television facilities typically would          
                  be included here.                                             
                  This is allowed in E&G, C&G, for UF Health Center and         
                  USF Medical Center budget entities.                           
   44             Computing Support                                             
                  This program includes computer services that have been        
                  established to support the instruction, research, and         
                  public service missions of the institution.                   
                  This is allowed with E&G, C&G, IFAS and for UF Health         
                  Center and USF Medical Center budget entities.                
   46             Academic Administration                                       
                  This program includes those activities that provide           
                  administrative support and management direction to the        
                  instruction, research, and public service programs.           
                  This is allowed with E&G, C&G, IFAS and for UF Health         
                  Center and USF Medical Center budget entities.                
   51             Student Service Administration                                
                  Services and programs which enhance the educational           
                  environment of the campus as measured by availability         
                  of counseling and health services, student activities,        
                  orientation programs and other associated programs and        
                  to provide administrative services and to initiate,           
                  maintain and preserve the official academic record of         
                  each student.                                                 
                  Allowed in E&G and C&G budget entities.                       
   52             Campus Events/Organization                                    
                  This activity includes resources associated with              
                  student government, cultural events, organization, etc.       
                  Classification of data is used within the Local Funds         
                  budget entity.                                                
   53             Intramural/Clubs Sports                                       
                  This activity includes all athletic activities in which       
                  a team participates with other teams within the same          
                  university.                                                   
                  Classification of data is used within the Local Funds         
                  budget entity.                                                
   58             Women's Intercollegiate Athletics                             
                  This activity center contains only funds that are             
                  provided for support of women's athletics from the            
                  E&G budget entity.                                            
   60             Food Service                                                  
                  Provision of food service to the students, faculty and        
                  staff of the university:                                      
                  Includes vending and other food service activities.           
                  This is only allowed in Auxiliary budget entity.              
   61             General Administration                                        
                  This activity center consists of all activities               
                  established for the central administrative operations,        
                  services, and functions of the institution as well as         
                  those activities related to personnel records for the         
                  faculty and staff.                                            
                  Excluded are those activities that relate to student          
                  admissions and records.                                       
                  This is allowed in BOR, E&G, C&G, IFAS and for UF             
                  Health Center and USF Medical Center budget entities.         
   62             Housing Operations                                            
                  The basic goal of the housing operations program is to        
                  provide and make the necessary arrangements for               
                  students' living accommodations.                              
                  This is only allowed in Auxiliary budget entity.              
   63             Printing and Duplicating                                      
                  This program provides university departments and              
                  students with short-run, quick printing and related           
                  services on a fee/charge basis.                               
                  This is only allowed in Auxiliary budget entity.              
   64             Food/Refreshments                                             
                  This activity includes resources associated with              
                  vending machines.                                             
                  Classification of data is used within the local funds         
                  budget entity.                                                
   65             Employee Performance/Service Awards                           
                  The activity includes resources associated with awards        
                  for employee performance or service awards.                   
                  Classification of data used within the local funds            
                  budget entity.                                                
   66             Bookstores                                                    
                  The campus bookstore offers the campus community and          
                  the general public a sales outlet for certain products,       
                  including textbooks and other educational materials.          
                  This is only allowed in Auxiliary budget entity.              
   67             Telephones/Telecommunications                                 
                  This operating entity is responsible for servicing the        
                  telephone needs of the university community. Centrally        
                  paid telephone billings, which are subsequently               
                  re-charged to other university accounts, should be            
                  accounted for within this activity.                           
                  This is only allowed in Auxiliary budget entity.              
   68             Audio-Visual Services                                         
                  This function makes available audio-visual, video tape,       
                  graphic arts and photographic services to campus units.       
                  It has a primary role of disseminating information and        
                  providing graphic arts, audio-visual and photographic         
                  services to the university. It also provides a                
                  a mechanism by which university libraries provide             
                  individual, customer information services to students         
                  and other patrons.                                            
                  This is only allowed in Auxiliary budget entity.              
   69             Central Stores                                                
                  Serves as a ready source for office supplies and minor        
                  office equipment for university departments.                  
                  This is only allowed in Auxiliary budget entity.              
   70             Postal Services                                               
                  The postal service is responsible for the control of          
                  postage used by university departments for mailings.          
                  Its primary function is to apply appropriate mailing          
                  charges for all mailings through the campus mail              
                  service to the various university departments.                
                  This is only allowed in Auxiliary budget entity.              
   71             Student Health Services                                       
                  Operating unit that provides limited health care to           
                  the student population of the university. The student         
                  population served includes all full-time students,            
                  plus those part-time and student spouses who are              
                  assessed the health fee.                                      
                  Health care includes primary out-patient clinic and           
                  some specialty clinics.  This is only allowed in              
                  Auxiliary budget entity.                                      
   72             Student Centers                                               
                  The "Community Center" of the university serves all           
                  members of the university family -- students, faculty,        
                  staff, alumni and guests.                                     
                  It is the official center of student life and student         
                  activities.  This is only allowed in Auxiliary budget         
                  entity.                                                       
   73             Independent Operations/Demonstration Schools                  
                  This program includes all expenditures related to the         
                  university demonstration schools.                             
                  This is only allowed in C&G budget entity.                    
   74             Traffic/Parking/Transportation                                
                  Responsible for the registration of vehicles for              
                  faculty, staff, students and commercial organizations.        
                  Also responsible for the coordination and operation           
                  of the campus shuttle-bus system, university motor            
                  pool, and parking accommodations.                             
                  This is only allowed in Auxiliary budget entity.              
   75             Broadcasting                                                  
                  This activity includes both public radio and TV               
                  production. These stations may assist university              
                  departments in producing broadcast-quality productions        
                  and may provide training for students who plan careers        
                  in broadcast communications.                                  
                  Generally, charges are assessed for the services              
                  provided by these stations.                                   
                  This is only allowed in Auxiliary budget entity.              
   76             Schools for Children                                          
                  Includes such activities as lunchroom operations for          
                  laboratory schools, child care facilities, etc.               
                  This is only allowed in Auxiliary budget entity.              
   77             Auxiliary Administration                                      
                  Responsible for the administration of most traditional        
                  auxiliary functions.                                          
                  Also provides support personnel to administrative             
                  areas of the university such as purchasing, personnel,        
                  finance and accounting, etc., which provide services          
                  to auxiliary entities.                                        
   78             Continuing Education                                          
                  The basic functions of continuing education is to             
                  provide the administrative mechanism for nontraditional       
                  programs which utilize the faculty resources of the           
                  university.  These units represent the office of              
                  Academic Affairs of the university in its efforts to          
                  fulfill the public service mission, and provide.              
                  educational programs to nontraditional students.              
                  This is only allowed in Auxiliary budget entity.              
   79             Plant Operation and Maintenance                               
                  Billing for electricity, water, etc., which are paid          
                  from a central account, initially, and subsequently           
                  re-charged to the various other university funds are          
                  to be accounted for within this activity.                     
                  This is only allowed in Auxiliary budget entity.              
   80             Academic Department Sales and Services                        
                  Sale of services or products that relate specifically         
                  to an academic department, e.g. psychological services,       
                  reading clinics, speech and hearing clinics, use of           
                  scientific equipment, scientific materials stockrooms,        
                  etc.                                                          
                  This is only allowed in Auxiliary budget entity.              
   81             Health/Medical Center Services                                
                  This type auxiliary provides services specific to the         
                  Health/Medical Center budget entities.  An example is a       
                  department that provides laboratory animals including         
                  their care, housing, etc., for experimentation.               
                  This is only allowed in Auxiliary budget entity.              
   82             Laundry Services                                              
                  Provides linen and uniform services to various                
                  University departments.                                       
                  This is only allowed in Auxiliary budget entity.              
   84             Intercollegiate Athletics                                     
                  This activity center contains all athletic activity in        
                  which an institution participates with other colleges         
                  and universities.  Included are the coaches, trainers,        
                  officiating, travel ticket sales, advertising, and so         
                  forth necessary to maintain intercollegiate                   
                  participation in that sport.                                  
                  The administrative staff of the athletic department           
                  would also be included.                                       
                  Excluded are those activities that relate to                  
                  intramural, which would be accounted for within the           
                  student activity component.                                   
                  This is used with Local Funds budget entity.                  
   86             Student Financial Aid                                         
                  Includes only those resources that are budgeted within        
                  the budget entity for student financial aid.                  
                  this is allowed in E&G and C&G budget entities.               
   87             Extracurricular Activities                                    
                  Sale of tickets and provision of service for events           
                  such as theatrical productions, golf course fees, etc.        
                  This is only allowed in Auxiliary budget entity.              
   88             Operations & Administration                                   
                  This activity includes all resources associated with          
                  the operations and administration of the Local Funds          
                  budget entity.                                                
   89             Other/Unclassified Activities (Local Funds)                   
   90             Unallocated/Reserves                                          
                  For use by universities for holding unallocated funds         
                  is a separate account. This is only allowed in                
                  Auxiliary budget entity                                       
   91             Other Auxiliary Enterprises                                   
                  Activities that do not fall into one of the other             
                  defined activities.                                           
                  'Other' should contain no more than 15 percent of             
                  the budget.  This is only allowed in Auxiliary budget         
                  entity.                                                       
   92             Data Center Operations/Computer Services                      
                  Includes the regional data centers which provide a full       
                  complement of computing services.  Aids instruction           
                  and research function by making available computing           
                  services for faculty, staff, students and others              
                  associated with the institutions.  This activity              
                  provides services for a variety of purposes from a            
                  centralized setting, for which the user is charged.           
                  this is only allowed in auxiliary budget entity.              
   93             Administered Funds                                            
                  This component includes the alternative service               
                  strategies related to those funds administered by the         
                  the Board of Governors Office for the Community               
                  Hospital Education Program, the first accredited              
                  medical school, regional education, Southeastern              
                  College of Osteopathic Medicine, distribution to the          
                  universities of financial aid and race track funds, and       
                  contract and grant activities of a systemwide nature          
                  funded by federal, state or private agencies of the           
                  State University System.                                      
                  This is use for SUS and Local Funds budget entities.          
   94             Contracts, Grants and Aid                                     
                  A major functional classification for all activities          
                  within the Contracts and Grants budget entity.                
                  This is allowed for BOR and C&G budget entities.              
   95             FMHI Research & Training                                      
                  Classification of data for the Florida Mental Health          
                  Institute.                                                    
                  This is only allowed for the E&G budget entity.               
   96             Intercollegiate Athletics/Athletic Grants/Scholarships        
                  This activity represents resources associated with            
                  intercollegiate athletics, athletic grants or                 
                  scholarships within the Local Funds budget entity.            
   97             Need-Based Financial/Educational Aid                          
                  This activity represents need-based resources                 
                  associated with the Local Funds budget entity.                
   98             Academic-Based Financial/Educational Aid                      
                  This activity represents academic based resources             
                  associated with the Local Funds budget entity.                
   99             Non-Athletic Performance-Based Financial/Educational          
                  Aid                                                           
                  This activity represents non-athletic performance             
                  based resources associated with the Local Funds               
                  budget entity.                                                



DATABASE INFORMATION:                                                           
   PHYSICAL DESCRIPTION: X(2)                                                   
   COLUMN NAME:          ROOM_PROG_PCS                                          
   SHORT NAME:           ROOMPCS                                                



CREATE-CHANGE DATE:  04/25/07                                                   



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