Description of Data Element 01029





NAME:         Person Identification Number                                      



NUMBER:       01029                                                             



FILES/TABLES: ADM   CP    EMPL  HTD   IRD   LAP   OPER  PSTU  RET   SCD   SDCF  
              SFA   SSEC  TEF                                                   



INTENT:                                                                         
   Legislative Reporting             Schedule III                               
   Budgetary                         Teacher Education Reporting                
   High School Feedback                                                         
   Student Financial Aid Reporting                                              
   Articulation Agreement                                                       
   Community Colleges Follow-Up                                                 



DEFINITION:                                                                     
   A nine digit number assigned to an individual for identification             
   purposes.                                                                    



EDIT:                                                                           
   DIAGNOSTIC MESSAGE                                     ERROR LEVEL           
   DUPLICATE ID IN 1 PGM PGM-CATG                         CRITICAL              
        ADM                                                                     
   DUPLICATE ID WITHIN FEE-KIND                           CRITICAL              
        SDCF                                                                    
   DUPLICATE IDENTIFIER                                   CRITICAL              
        TEF                                                                     
   DUPLICATE INST/TERM/PGM FOR 01029                      CRITICAL              
        LAP                                                                     
   ID NOT IN ASCENDING SEQUENCE                           CRITICAL              
        ADM     SDCF    SFA     TEF                                             
   INVALID AND 01106 = F,N                                CRITICAL              
        ADM     SDCF                                                            
   LAP NE SDCF, 01143=A & 01136=R                         CRITICAL              
        LAP                                                                     
   NO DEGREE ON STUDENT DATA COURSE FILE                  CRITICAL              
        HTD                                                                     
   NON-NUMERIC                                            CRITICAL              
        ADM     CP      EMPL    HTD     IRD     LAP                             
        SCD     SDCF    SFA     SSEC    TEF                                     
   NOT ON STUDENT SUB FILE                                CRITICAL              
        CP                                                                      
   ZERO                                                   CRITICAL              
        ADM     CP      IRD     LAP     SDCF    SFA                             
        TEF                                                                     
   INVALID AND 01106 = A,E,R,T                            WARNING               
        ADM     SDCF                                                            
   SSN BEGINS WITH 8, 9 OR 000                            WARNING               
        ADM     SDCF <                                                          
   FREQUENCY COUNTS WILL BE PERFORMED ON                  FREQUENCY             
        CP      TEF                                                             



CODING INSTRUCTIONS:                                                            
   If Social Security Number is available it should be used as this             
   identification number, since the State of Florida and the State              
   University System had established Social Security Number as the              
   personal identifier prior to January 1, 1975 as allowed by                   
   United States Code (USCA).                                                   
   Note:  in the SCD and OPS DB2 databases the SSN submitted by the             
   universities is converted to a 9 digit identification number                 
   that uniquely identifies each employee.                                      
   If Social Security Number is not used, this element should                   
   reflect the number assigned for payroll purposes or student                  
   identification. (The Comptroller assigns numbers in the 800                  
   series for non-resident aliens without Social Security Numbers)              
   On the SCD:                                                                  
   All line items must have a numeric value provided. Filled                    
   lines (01181 = E) should have a valid number. All other lines                
   (01181 NE E) should have '000000000' coded.                                  



REFERENCES:                                                                     
   USCA = 5 USCA s 552a  Section 7 of Pub.L. 93-579                             
   FS 1008.386                                                                  
   FS 1008.39                                                                   



SOURCE RESPONSIBILITY:                                                          
   FFAMIS                                                                       



DATABASE INFORMATION:                                                           
   PHYSICAL DESCRIPTION: X(9)                                                   
   COLUMN NAME:          PERSON_ID_NUMBER                                       
   SHORT NAME:           SSN                                                    
   OTHER INFORMATION:    CONFIDENTIAL                                           



CREATE-CHANGE DATE:  05/26/05                                                   



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