Description of Data Element 01796





NAME:         Department Identifier                                             



NUMBER:       01796                                                             



FILES/TABLES: EMPL  IRD   OPER  SCD                                             



INTENT:                                                                         
   Budgetary                                                                    
   Personnel Reporting                                                          



DEFINITION:                                                                     
   The smallest unit of operation for which separate financial                  
   records are maintained.  Department ID is the number used by                 
   the institution for accounting purposes to identify the                      
   department. . . .:                                                           
   IRD(MN)/OPS/OPER  -from which the employee is compensated.                   
   IRD(SG)/EA        -offering the activity.                                    
   OPER/EA           -from which funds and person years are budgeted            
                       (in appropriated budget entities)                        
   SCD/EMPL          -from which the employment resource is funded              



EDIT:                                                                           
   DIAGNOSTIC MESSAGE                                     ERROR LEVEL           
   ALL BLANKS                                             CRITICAL              
        EMPL    SCD                                                             
   BLANKS, PAYPLAN NE 98,99                               CRITICAL              
        IRD                                                                     
   FREQUENCY COUNTS WILL BE PERFORMED ON                  FREQUENCY             
        IRD                                                                     



CODING INSTRUCTIONS:                                                            
   Department Identifier should be left justified. zero fill any                
   unused space on element.                                                     
   Use within SUS Title File:                                                   
   To facilitate titling on Operating Budget reports you should                 
   submit title records with the 9 digits of Department Identifier              
   (01796) + 6 digits of University Budget Identifier (01798), if               
   used, including trailing zeroes, and a title.                                



SOURCE RESPONSIBILITY:                                                          
   University                                                                   



DATABASE INFORMATION:                                                           
   PHYSICAL DESCRIPTION: X(9)                                                   
   COLUMN NAME:          DEPT_ID                                                
   SHORT NAME:           DEPTID                                                 



CREATE-CHANGE DATE:  08/09/06                                                   



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