Description of Data Element 01497





NAME:         No Race Reported                                                  



NUMBER:       01497                                                             



FILES/TABLES: ADM   EMPL  HTD   LAP   PSTU  RET   SDCF  SFA   TEF               



INTENT:                                                                         
   EOP/EEO Compliance                                                           
   Salary Studies                                                               
   Student Reporting                                                            
   Legislative Reporting                                                        



DEFINITION:                                                                     
   An indication that race information is either unavailable                    
   or is not required to be reported.                                           



EDIT:                                                                           
   DIAGNOSTIC MESSAGE                                     ERROR LEVEL           
   INVALID                                                CRITICAL              
        ADM     EMPL    HTD     LAP     SDCF    SFA                             
        TEF                                                                     
   M, MULTIPLE RACES REPORTED                             CRITICAL              
        LAP                                                                     
   MUST=N IF 01044 = A,B,H,I,O,W,X                        CRITICAL              
        SDCF                                                                    
   S, SINGLE RACE REPORTED                                CRITICAL              
        LAP                                                                     
   X,O INVALID WHEN ANY OF 01490-01496=Y                  CRITICAL              
        ADM     EMPL    HTD     LAP     SDCF    SFA                             
        TEF                                                                     
   FREQUENCY COUNTS WILL BE PERFORMED ON                  FREQUENCY             
        ADM     EMPL    HTD     LAP     SDCF    SFA                             
        TEF                                                                     



CODING INSTRUCTIONS:                                                            
   If only one of the basic racial/ethnic elements (01491 - 01496)              
   is coded 'Y' then the edit program will generate 'S' here. If                
   more than one element is coded 'Y' then the edit program will                
   generate 'M' here.                                                           
   Universities may code 'O' here for non-resident alien. If 'O'                
   is coded here and any basic racial/ethnic element (01491 - 01496)            
   is coded 'Y', a critical error will be generated.                            
   If all the basic racial/ethnic elements (01491 - 01496) are                  
   coded 'N' and this element is left blank, the edit program will              
   generate 'X' here. 'X' will be accepted if coded in this case.               
   'X' not acceptable for employees reported on SCD, EMPL/OPS.                  



TABLE VALUES:                                                                   
   O              Non-Resident Alien                                            
                  A person who is not a citizen national of the United          
                  States and who is in this country on a visa or temp-          
                  orary basis and does not have the right to remain             
                  indefinitely.  Resident aliens who are not citizens           
                  or nationals of the United States and who have been           
                  lawfully admitted for permanent residence (and hold           
                  Alien Registration Receipt Cards - Form I-551/155) are        
                  to be reported in appropriate racial/ethnic categories.       
   X              No Indication/Race Not Reported                               
                  (IPEDS defines this category as used only if the              
                  person did not select a racial/ethnic designation,            
                  and the postsecondary institution finds it impossible         
                  to place the person in one of the aforementioned              
                  racial/ethnic categories.)  This value is not allowed         
                  for employee coding, it is limited to student coding.         
   S              Single race reported                                          
   M              Multiple race reported                                        



SOURCE RESPONSIBILITY:                                                          
   SUS/NATIONAL CENTER FOR EDUCATIONAL STATISTICS (NCES)                        



DATABASE INFORMATION:                                                           
   PHYSICAL DESCRIPTION: X(1)                                                   
   COLUMN NAME:          NO_RACE_REPORT                                         
   SHORT NAME:           NORREPT                                                



CREATE-CHANGE DATE:  04/30/08                                                   



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